Are your medical records stored in a secured, central location, accessible only to authorized personnel at your office? Although it is important that medical records be easily retrievable, they must be stored in a locked cabinet or room when not in use. Electronic medical records should be securely maintained in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the HIPAA Security Rule.
Fixed Assets and Supplies Inventory
Regularly review the equipment owned or leased by your practice to ensure it is functioning as intended. If necessary, have your equipment serviced to improve performance. If you lease any equipment, review the lease agreement to determine maintenance requirements; this agreement may require improvements to be completed by a third party. If necessary, upgrade outdated or poorly functioning equipment. Also, review your supply inventory monthly to determine how supplies are being used and whether adjustments can be made to save costs.
Policy and Procedure Review
Due to the evolving nature of the laws and regulations impacting the practice of medicine, it is critical that you annually—or more regularly if necessary—review your practice’s written policies and procedures to confirm that they accurately describe how your practice operates. If you do not have a written policy and procedure manual, make it a priority to implement one that includes the following:
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